Certified document translation
Certified Medical Records Translation
A certified translation of medical records costs $24.95 per page, where one page is up to 250 words. A typical order runs 1 to 20 pages and comes to $24.95 to $499.00, delivered in 2 to 3 business days with a signed Certificate of Translation Accuracy, prepared for official use including USCIS filings. Translation is available between English and Spanish, French, German, Italian, Portuguese, Dutch, and Turkish.
Pricing
Exact prices, shown before you pay
A vaccination card is usually 1 page, a discharge summary 2 to 5, and a full treatment history can run well past 20 pages of 250 words. Certified translation is $24.95 per page, so a typical order of 1 to 20 pages comes to $24.95 to $499.00. The exact total is measured from your real document and shown before payment.
Standard
$19.95 per page
3 to 5 business days
A professional translation with digital delivery.
Certified
$24.95 per page
2 to 3 business days
A certified translation accepted for official use.
Premium
$39.95 per page
1 to 2 business days
A certified translation, translated first.
One page is up to 250 words.
Requirements
What reviewers require for a certified medical record translation
- Any foreign-language medical record submitted to USCIS must carry a full English translation certified as complete and accurate by a translator who certifies competence to translate (8 CFR 103.2(b)(3)).
- In immigration court, foreign-language medical evidence must be accompanied by an English translation and a signed translator certification that is printed legibly or typed (8 CFR 1003.33).
- Handwritten clinical notes are translated where legible, and illegible passages are marked [illegible] rather than reconstructed.
- Medical abbreviations are rendered into standard English medical terminology, and genuinely ambiguous abbreviations are flagged rather than guessed.
- Medication names are reproduced as written; standard practice is to add the international nonproprietary (generic) name in brackets when the foreign brand name would be unrecognizable to a US clinician.
- Laboratory values, units, and reference ranges are reproduced exactly as printed, with no unit conversion, so US clinicians see the same numbers the original lab reported.
- Clinic letterheads, physician stamps, license numbers, and signatures are identified in bracketed descriptions and their text translated, since they establish who issued the record.
- Dates are rendered unambiguously in English order, and names of patient and providers are spelled consistently with the identity documents in the same filing.
Common reasons translations get rejected
- Guessing at illegible handwriting instead of marking it [illegible] produces an inaccurate rendering that can be challenged against the translator's accuracy certification.
- Mistranslated vaccine names on a vaccination record can prevent the civil surgeon from crediting prior doses on Form I-693, leading to repeated vaccinations or exam delays.
- Translating only a summary or selected pages when the receiver asked for the complete record leaves foreign-language content unaddressed and does not meet the full-translation rule for whatever is submitted.
- Dropping physician stamps, license numbers, or signatures from the translation removes the marks that show who issued the record and invites authenticity questions.
- Errors in dosages, units, or abbreviation expansion are both a clinical safety issue and a credibility issue for the evidence.
- Uncertified or machine translations fail the certification requirements of 8 CFR 103.2(b)(3) for USCIS and 8 CFR 1003.33 in immigration court.
Good to know
Who asks for translated medical records
USCIS-designated civil surgeons completing Form I-693, who need foreign vaccination records in English (or with a certified English translation) to credit prior doses on the immigration medical exam
USCIS for Form N-648 medical disability exception filings, where foreign treatment records support the US-licensed clinician's certification
USCIS and the immigration courts for asylum (Form I-589) and other humanitarian filings that use medical or psychological records as evidence; 8 CFR 1003.33 requires certified English translations of foreign-language documents in court
US hospitals and physicians taking over care of a patient treated abroad, who need readable records for treatment history, medications, and allergies (a practical rather than legal requirement)
Health and travel insurers processing claims for treatment received abroad, which commonly require English documentation of diagnoses, treatment, and billing
Personal injury and workers' compensation litigation, where foreign-language medical exhibits are filed with certified English translations
How it works
From upload to certified delivery
Step 1
Upload and get an instant quote
Send us your document, choose your languages, and see your price right away.
Step 2
A professional translator translates it
A qualified professional translator translates your document.
Step 3
Reviewed for accuracy and certified
Your translation is reviewed for accuracy and certified with a signed certificate of accuracy.
Step 4
Receive your certified translation
You receive your certified translation, ready for official use.
Questions
Common questions
- My records are handwritten. Can they still be translated and certified?
- Yes. The qualified professional translator renders everything that is legible and marks unreadable passages as [illegible] instead of guessing, which keeps the signed Certificate of Translation Accuracy truthful. If large sections are unreadable, a cleaner copy from the clinic gives a more useful translation.
- Do you translate lab reports with all the numbers and reference ranges?
- Yes. Values, units, and reference ranges are reproduced exactly as printed, with no unit conversion, so a US clinician or officer sees the same numbers the original lab reported.
- What happens with medical abbreviations and drug names?
- Abbreviations are rendered into standard English medical terminology, and ambiguous ones are flagged rather than guessed. Drug names stay as written, with the generic name added in brackets when the foreign brand name would be unrecognizable in the US.
- How many pages will my medical records come to?
- A page is up to 250 source words. A vaccination card is usually 1 page, a discharge summary typically 2 to 5, and a full treatment history can run far longer. At 24.95 USD per certified page, the word count of your specific file sets the price.
- Can I just get a summary translated instead of the whole record?
- For USCIS and the courts, whatever document you submit must be fully translated; a summary rendering of a submitted record does not meet the rule. You can choose to submit only the relevant records, but each document you submit is translated completely.
- How long does a certified medical record translation take?
- Certified delivery is 2 to 3 business days for typical orders, delivered with the signed Certificate of Translation Accuracy carrying the translator's name and signature plus a QR verification page. Long multi-visit histories run to more pages, so send the file early if you have an exam or filing date.
A translation error is ours to fix
If your certified translation is rejected because of a translation error we made, we correct it at no charge, and if the corrected translation is rejected again for that same error we refund what you paid for it. Our Refund Policy sets out the conditions and what it does not cover. Your documents are encrypted and kept confidential from start to finish.
Start an order